Events communications
include the provision of information to the public and efficient operational
systems to communicate with event staff in both routine and emergency
situations. In addition to the use of communication equipment key personnel
should conduct regular on-site meetings to resolve issues, which effect the
smooth operation of the event.
Public
information
Advance information to
the public about the venue and its facilities is extremely beneficial. It is a
good idea to include some of this information on the back of tickets or in any
pre-event publicity leaflets etc. Such information can include the location of
entrances, transport arrangements, what items/ activities are prohibited etc.
Leaflet drops can assist to keep those living in the vicinity of the event
fully informed of relevant details such as road closure, parking facilities,
access times etc.
Methods
of communication
For communication with
key site or venue personnel, two-way radios are extremely useful providing
staffs are trained in their use. Messages can become unclear in areas of loud
noise and a procedure for acknowledgement of the message should be implemented.
It is recommended for large events that you provide a central point on site
from which communication can be controlled and certain key personnel located
printed materials.
Communication
methods for an event can include:
• Portable radio
systems
• Internal and external
telephone links
• Public address
systems (preferably which allow the option of addressing different sectors
collectively or separately)
• Closed circuit
television systems
• Information boards
and video boards
• Cellular (Mobile
Phones)
• Tickets, programmes
and other
• Battery operated loud
hailers
No comments:
Post a Comment